Team Assistant Solutions

2 weeks ago

Bratislava, Bratislavský Kraj, Slovakia Swiss Re Full time

About the role

We are looking for an energetic person who will join dynamic team of Swiss Re Solutions. This would be a great opportunity to learn and taste what it takes to be a part of globally structured group of people working for Swiss Re.

Team assistant to perform a variety of administrative tasks and support to managing directors working full time.

Team assistant's responsibilities include managing calendars, making travel and meeting arrangements, preparing expense reports in due time and manage the business related tasks such as creating reports or power point presentations.

To be successful in this role, you should be organized, have great time management skills. Be proactive, act without guidance with a can do attitude.

With this, you will contribute to the efficiency of team and Solutions division.

You will support multiple managing directors across the world.

About the team

The team consists of 8 team members located in Bratislava, and we are looking for you to join us.

We are a team of individuals, each dedicated to support different team in Reinsurance Solutions division, working internationally.

We, as Team & Executive Assistants, are the port of call for all administrative tasks and the driving effort for their execution, collaborating with our internal partners.

Are you passionate about assistant role and identify yourself with our values: client centricity, integrity, passion to perform, team spirit and agility?

Your main responsibilities will be:

  • Be a trusted point of contact among Solutions managing directors and their teams
  • Manage MD s daily agenda and plan ahead accurate meeting schedule
  • Plan and book travel arrangements, together with meeting with external and internal clients
  • Arrange workshops, flights, hotels, visas
  • Control expenses, submit on time, communication with finance team, processing incoming invoices
  • Updating of team flyers, team lists, organizational charts and distribution lists

Your key competences will be:

  • understanding strategic context and key characteristics of Swiss Re Solutions and the importance of internal and external clients and their needs. Focus on delivery, meeting deadlines and providing high quality service
  • ability to plan day-to-day work schedule and objectives, deal with any issues/conflicts arising and work with others to plan, organize and achieve goals
  • ability to think and act ahead, spotting problems or opportunities before they arise, in terms of delivery of tasks/projects and resource conflicts. Willing to initiate opportunities for improvement.

About You

  • Can do attitude is a must. Excellent communication and organizational skills
  • 3 years of working experience in administration or any relatable field
  • English written and spoken, any other European languages would be an advantage
  • Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)
  • Very good time management and ability to prioritize
  • Self-motivated and independent. Great Teammate.

The team of assistants is awaiting your application

The minimum gross monthly base salary for this role is 1 500 EUR full time. Our final offer to you will be set up fairly, considering the skills and experience that you bring to the Swiss Re Group. You can look forward to extra rewards and benefits including an attractive performance-based bonus.

This job offer is suitable for people who have been impacted by the invasion of Ukraine.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

#LI-Hybrid


About Swiss Re


Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.


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Reference Code: 129455

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