Proactive Project Support Associate

2 weeks ago

Bratislava, Slovakia beBeeProject Full time €35,000 - €55,000
Project Support Specialist Job Overview

This position provides support and assistance to project managers and teams related to assigned projects with minimal supervision. The successful candidate will support all project-related activities for assigned projects in accordance with Standard Operating Procedures (SOPs), policies, and practices.

Key Responsibilities:
  • Establish new processes and improve upon existing ones related to project support.
  • Manage the set up and maintenance of all project documentation files and records according to the scope of work and SOPs.
  • Create and coordinate all information and communications for assigned projects.
  • Develop training materials related to new project deliverables.
  • Update and maintain internal databases, tracking systems, and project plans with project-specific information.
  • Prepare, analyze, and distribute status and tracking of specific project deliverables.
  • Prepare presentation materials for meetings and project summary data.
  • Create and establish SOPs and procedures for specific tasks assigned to a project.
  • Coordinate project team and customer meetings, identifying and planning appropriate mediums and ensuring arrangements are handled appropriately.
  • Take and record minutes, notes, and actions at assigned meetings, distribute, and follow up accordingly.
  • Create and track project timelines.
  • Coordinate with other project support staff within and across the organization to identify and consolidate support processes.
  • Will serve as primary backup contact for internal project teams and for external stakeholders/customers as designated by project manager.
  • Will undertake project management activities as directed by project manager.
  • Train and mentor more junior project support staff.
Requirements:
  • Bachelor's Degree Required.
  • One year of related experience required or equivalent combination of education, training, and experience required.
  • Strong communication and interpersonal skills.
  • Above-average problem-solving skills.
  • Results-oriented approach to work delivery and output.
  • Ability to work under minimal supervision.
  • Advanced-level software and computer skills, including MS Office applications.
  • Ability to establish and maintain effective working relationships with coworkers, managers, and clients.
  • Ability to prioritize, actively seek input, and problem solve.
  • Ability to work independently and manage time efficiently.
  • Above-average organizational skills.
What We Offer

We provide opportunities for professional growth and development, a collaborative and dynamic work environment, and a chance to contribute to meaningful projects that drive healthcare forward.

Join us and become part of a team that values innovation, teamwork, and excellence.

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